Dallas Market Center (DMC) is in search of an organized, independent, and energetic Events Manager to join our marketing team. This person will play a key role in our events, marketing, and creative team and will assist in achieving company objectives through the planning and production of special events including, but not limited to: parties, awards shows, hospitalities, and educational seminars and programming. The ideal candidate will have a positive attitude, a creative mind, strong organizational skills, and a natural sense of hospitality, and will exhibit exemplary customer service and superb communications skills. Experience in the interior design, home, and/or gift industry a plus.
What can you expect? To manage dynamic events and programming within Home, Gift, Lighting and Design trade events that aim to deliver a superior customer experience and increase customer engagement and retention. Some weekend and evening work required during specific events/markets (as needed).
What do we expect? A creative, yet organized, person with strong communication skills, disciplined attention to detail, and an ability to think strategically and on your feet in a fast-paced environment. This position will demand exceptional organization, fiscal planning, and project management skills. We are looking for someone that enjoys planning as much as they enjoy the party and is ready to go above and beyond to make an impactful event with positive results.
The bottom line? You are joining a great team of creative minds and fun people that work hard to create exciting and impactful market experiences that help move the business needle.
Position Description:
Event Planning
Own end-to-end event and hospitality planning supporting our home, gift, and lighting industries. Examples include panels and tours, lunch events, welcome hospitality, and keynote speakers
Own master events calendar and coordinate with internal teams, exhibitors, and attendees on execution
Provide on-site leadership for events, including help with event set-up, execution, and tear-down
Place food & beverage orders with service providers
Coordinate with internal teams to manage event logistics, parking, badging, security, setup, etc.
Negotiate speaking contracts and manage communication, logistics, and travel
Organize speaker and seminar presentation needs, including room setup, AV needs, scripts, run of show, etc.
Work with legal team on creation of speaker contracts
Budgeting
Manage and maintain event budgets and spreadsheets for each market and the year
Check for accuracy on all invoices, properly code invoices, and submit invoices for payment in a timely manner
Thought leadership
Partner with broader marketing team and leasing department to identify topics for market events (e.g. panels)
Identify trends and topics, as well as expert speakers on them, for events that appeal to our attendees and exhibitors
Marketing
Identify creative needs and submit creative tickets to secure assets such as headshots and bios for monitors, signage, social media, website, and more
Manage events schedule and descriptions on our website and app
Some creative, hands-on work for photo-ops, activations, and displays
Other duties as assigned
Required Education:
Bachelor’s Degree preferred
Required Experience:
5+ years of experience in Event Planning, Production, and/or Marketing
Proficiency in Microsoft Word, Excel, and PowerPoint are a must. Microsoft Teams and Adobe Creative Suite are a plus
Experience in and proficiency with budget-setting and management
Experience in Interior Design, Home, and/or Gift industry a plus
Strong organizational and project management skills, attention to detail
Excellent written and verbal communication skills
Must be a self-starter and able to independently move projects forward, prioritize tasks, and meet deadlines
Physical Requirements:
Office Environment – Must work from the office full time; no remote work
Market Environment – Lifting, moving, pushing carts, and a significant amount of walking, as well as extended work hours
Required Competencies:
Communication: Effectively listens to others and makes clear and effective oral presentations to individuals and groups regarding work-unit or organization issues. Communicates effectively in writing; is clear, concise and easily understood.
Creative Thinking: Develops insights into problems or creates a work environment that encourages innovative thinking and “outside-the-box” solutions to problems.
Decisiveness: Assesses risks and takes the appropriate actions needed to achieve work-unit objectives within appropriate time frames.
Flexibility: Adapts to change in the work environment in ways that help work-unit staff keep projects “on course.”
Interpersonal Skills: Considers and appropriately responds to the needs, feelings, capabilities, and interests of others.
Industry Awareness: Becomes and remains informed of external trends, interests, and issues with potential impacts on internal organization policies, procedures, operations, positions, and practices.
Organization: Can marshal resources to get things done; Can orchestrate multiple activities at once to accomplish a goal; Uses resources effectively and efficiently; Arranges information in a useful manner.
Problem Solving: Recognizes and defines problems; Challenges others to identify alternative solutions and plans to solve those problems.
Resource Utilization: Responsibly spends financial resources in ways that result in ultimate accomplishment of work-unit or organizational objectives. Effectively and efficiently uses materials, supplies, equipment, systems, or organization facilities.
Self-Management: Engages in the effective use of self-assessment and self-management techniques to improve one’s performance proactively and continuously. Exhibits full responsibility for one’s own work achievements and consistently maintains a high level of self-management that contributes to sustained high performance.
Time Management: Ability to anticipate needs, discern priorities and effectively use the time available to complete work tasks and activities (in a fast-paced, high-volume environment) that lead to the achievement of expected work objectives.
Leadership: As much of a leader as they are a doer. Ability to organize and manage a project from beginning to end by working collaboratively with industry partners, both externally and internally.